Governance, Data, FOI etc

For an overview of governance arrangements, see this page on our sister website

Similarly, for our privacy policy, see this page on the  same website


The Freedom of Information Act gives a general right of access to all types of recorded information held by public authorities, including the Burpham Parish Meeting. Individuals already have the right of access to information about themselves under, for example, the Data Protection Act 1998. The Freedom of Information Act 2000 extends this right to allow public access to all types of information held.  For further information visit the Information Commissioner website.

How to make an FOI request

Before making a request for information, please check that the information you require is not already available on this website. If the information is already on the website then we will not provide this again under the Freedom of Information Act. Requests for information not available through the website can be submitted in writing or by email (we prefer email if possible). Contact details are given on our 'Contacts' page. You will need to provide a contact name; a contact address, and your request (which must be specific).

We will respond within 20 working days. Please do not contact us during this period, unless you have further information to add to your request. 


We will usually provide the information requested free of charge. However, where a charge is made (for example, for photocopying) you will be notified of the amount payable in writing prior to us providing the information. As soon as the charge is determined a letter will be sent requesting that payment is made before the information can be sent. 

Under the Freedom of Information Act there is an upper limit above which we do not have to provide information. The general guideline for working out whether or not a request may exceed this total is whether the amount of work involved in retrieving the information is likely to exceed 18 hours (2.5 working days).

We aim to advise the requestor of the information that the request will require more than that amount of work as early on in the process as possible so that they have the option to adjust their request to bring it under the limit.  We can also provide the information on a cost recovery basis if the requester wishes.